Incomplete Policy

An incomplete may be issued when the quality of work is satisfactory, but some minor yet essential requirement has not been completed, for reasons acceptable to the instructor. Faculty and students should develop a contract outlining the requirements and specific deadlines for making up the incomplete. Contracts should be filed in the faculty member's departmental office.

Incompletes Assigned to Undergraduate Students Prior to Winter Term 2005

If a degree has not been awarded and the student is still attending the University, the instructor must file a grade in the Office of the Registrar within four terms of attendance following the assignment of the incomplete. If the student is no longer attending the University, and has not earned a degree, the grade filing deadline is extended to three calendar years from the date the incomplete was assigned. Earlier deadlines may be set by the instructor, dean, or department head.

For students graduating, removal of incompletes needed to satisfy degree requirements must be filed with the Office of the Registrar no later than the Friday following exam week of the graduating term. Removal of incompletes not needed for degree requirements must be filed no later than 30 days after the degree is awarded. Incompletes awarded prior to winter term 2005 but not resolved within the 30-day deadline will remain on the academic record after the degree is awarded and cannot be removed.

Incompletes Assigned to Undergraduate Students Beginning Winter Term 2005

Effective Winter term 2005, undergraduate students have one calendar year to make up an incomplete mark assigned by a UO faculty member. Earlier deadlines may be set by the instructor, dean, or department head. Failure to make up the Incomplete at the end of one calendar year will result in the mark of "I" automatically changing to a grade of "F" or "N."

For students graduating, removal of incompletes awarded winter term 2005 and after should be filed with the Office of the Registrar by the middle of the student's term of graduation if at all possible so that graduation clearance can be processed. Incompletes awarded winter term 2005 or later will be automatically changed to a grade of "F" or "N" prior to conferral of your degree. Supplemental grade changes must be filed no later than 30 days after the degree is awarded. Grades of "F" or "N" will remain on the academic record after the degree is awarded and cannot be removed.

Incompletes Assigned to Graduate Students

Graduate students must convert graduate course incompletes within one calendar year of the assignment of the incomplete or the "I" will remain on the academic record. Marks of "I" do not automatically convert to grades of "F" or "N." Students may request additional time for the removal of the incomplete by submitting a petition stating the course requirements that were not initially completed, with the instructor's signature, to the dean of the Graduate School for review. This policy does not apply to incompletes routinely assigned to courses applying to the completion of research (601), thesis (503), dissertation (603), and terminal projects (609,709).