All faculty have inherent access to their own course surveys through DuckWeb. Simply log on to DuckWeb with your UO ID and Personal Access Code (PAC), then click on the Course Surveys menu item on the landing page. Read on to learn more about about obtaining access.

Obtaining Access to Course Survey Reports

Departments must notify the Provost’s Office in order for Department Chairs and Deans to receive access to course survey data for faculty in their units as permitted under Faculty Legislation. Faculty and administrative staff who need access to course survey reports for their departments will need to contact the Provost’s Office (email: otp@uoregon.edu).

Using the Report Browser and Instructor Summary

All users access Course Survey Reports through DuckWeb. Log into DuckWeb using your UO ID (starting with 95) and your Personal Access Code (PAC). Click on the Course Survey Link on the Main Menu landing page. Some users will immediately see the report browser page; some users will need to click on the Report Browser link.

Course Survey Reports are available in a variety of ways including web pages, PDFs, Excel downloads and batch downloads. Below is a summary of the reports available, how to navigate to each of them, and who has access to them.

Ratings Summary Page (Main Reports Page)

The Ratings Summary Page presents overall data about the course, the number of responses, the means and percentages of the responses, and navigation to other survey data. Questions asked on the course survey are grouped into sections called “Elements of Instruction.” Survey results for those elements are shown on the left of the Ratings Summary Page.

Clicking on each bar in the Elements of Instruction chart displays the detailed information about each individual question in the survey.

Questions that lend themselves to percentages rather than means are displayed at the bottom of the Ratings Summary Page.

Instructors can view all data on this page. Department heads and Deans can also view all data on this page.

Comment Summary Page (Link in Upper Right Corner)

The Comment Summary Page displays the qualitative comments written by students; comments are presented in random order. Instructors can view all qualitative comments from the evaluations.

Individual Responses Page (Link in Upper Right Corner)

The Individual Response Page shows the responses to quantitative questions student-by-student.

View as PDF or Export as Excel

View As PDF: Click on the View as PDF link (upper right corner) to view, save, or print the entire quantitative report (all data from the Ratings Summary Page).

Instructors can view, save or print all the data on this page. Department heads and Deans can also view, save or print all the data on this page.

Export As Excel: Click on the Export as Excel link (upper right corner)) to open or save an Excel file of the entire quantitative reports. Note that the Excel file contains two worksheets: an Surveys Summary worksheet and an All Responses worksheet.

Instructors can export this file. Department heads and Deans can also export this file.

Create A Batch File

Some administrative users have the ability to create a Batch File of the PDF reports in order to download and view/print/save multiple surveys at a time using Report Browser. Instructor data can also be found using Instructor Summary. This feature would be used to pull data for one instructor at a time.

Navigate in the Report Browser to obtain a list. For example:

1. In the Term box, select "Fall 2007."
2. In the School box, select "Arts and Sciences."
3. In the Department box, select "Mathematics."

On the list below the selection boxes, click in the checkbox beside each survey you want in your batch. If you want all the surveys on that page of the list, just click the box immediately to the right of the word “Action” in the header bar.

Turn the pages using the page numbers above the list; continue to select surveys for your batch.

When you have selected all your evaluations, scroll to the bottom and click on Create Batch File.

A list of the surveys you have selected will appear. Scroll to the bottom of the page. From here you may either return to the Report Browser to add more surveys to your batch, or you may generate the reports you selected by selecting a report type (quantitative or qualitative) and an output type:

• Single PDF File - Contains all the reports in your batch in one single PDF document.
• ZIP File - Contains a collection of PDF files, one for each survey in your batch.

When you are ready, click Process Batch at the bottom right and wait for your output.

Large batches may take some time to compile; please be patient!

When you see the Done! message on the page, click on the Download Now! link to save or open the reports you generated.

Navigate to Instructor Summary. This option can be found under the Reports tab at the top of the page. For example:

1. In the Instructor box, select "John Smith."
2. In the Start Term box, select "2012.". It is also an option to select all terms.
3. In the End Term box, select "2018.". It is also an option to select all terms.
4. Select option for Comparison, Total Enrollment, and Response Rate. Click Create Report.
5. Output data can be viewed online, as a PDF, or exported as Excel.

Questions not answered in the FAQ? Contact us.

Comparative Summary Reports

University of Oregon’s Comparative Summary Reports were designed to meet Senate Legislation which calls for comparison data of the seven university-wide quantitative questions by 1) classes of similar size within the department and 2) classes of the same level within the department. The online Summary Reports tool provided by our software provider has some flexibility; thus additional comparisons are possible through use of picklists.

How to Run Comparative Reports

1. Log into DuckWeb.
2. Click the “Course Evaluations” menu on the home page.
3. Click the “Course Evaluations” link at the bottom of the Evaluation Info Page.
4. Click on the link for “Summary Reports” in the upper right corner of your page.
5. Use the pick lists on the Summary Reports page to select your desired report.
6. Example: Get Summary Report for all lower-division Math classes for Fall 2008:
   1. Select Fall 2008 from the TERM picklist.
   2. Select Arts & Sciences from the DIVISION picklist.
   3. Select Mathematics from the DEPARTMENT picklist.
   4. Select Mathematics form the SUBJECT picklist.
   5. Select All Sizes (the default) from the CLASS SIZE picklist.
   6. Select 000-299 from the COURSE LEVEL picklist.
   7. Select All Numbers (the default) from the CATALOG NUMBER picklist.
   8. Leave Select Form set to University of Oregon Evaluation Form.
7. Click on the Process Report button at the bottom of your page to create your Summary Report.

Your selection criteria for this Summary Report remain visible at the top of your report. The University Questions (seven university-wide quantitative questions) are shown in two blocks:

• The first set of seven questions show the responses from all Lecture sections meeting your search criteria;
• The second set of seven questions show the responses from +Lab and +Dis sections meeting your search criteria. If there is no data in this section of your report, that means there were no labs or discussions that met your search criteria.

The total Evaluations Declined and the Total CRN Count show in the lower left corner. Be aware that CRNs with multiple instructors are counted as one per instructor (each instructor has his/her own evaluations).

Data for Fall 2007 and Winter 2008 are NOT available in the Summary Reports; Fall 2007 was the pilot term for three departments; Winter 2008 was the full campus roll-out but the system was using the old four-question evaluation.

You may now:

• Print the Summary Report directly from the web
• Copy and paste the data into Excel
• "Print screen” the web page and paste the “captured picture” into a Word document
• Save the page as a .htm page

Senate Legislation Pertaining to Standard Reports

5. A standard course evaluation report shall include the distribution of responses and the mean scores for each of the 7 quantitative university-wide questions. For comparison, the distribution of responses and mean scores from 1) classes of a similar size within the instructor's department; 2) classes of the same level within the instructor's department; and 3) all classes within the instructor's department will also be provided. (Source: Joint Senate-Academic Affairs Committee on On-Line Course Evaluation Implementation, May 14, 2008)

Questions not answered in the FAQ can sent to the Office of the Registrar, email us or call (541) 346-2935.