Incomplete Policy

An incomplete may be issued when the quality of work is satisfactory, but some minor yet essential requirement has not been completed, for reasons acceptable to the instructor. Faculty and students should develop a contract outlining the requirements and specific deadlines for making up the incomplete. Contracts should be filed in the departmental office through which the course is taught.

Please note that it is not appropriate to direct a student to sit through the same class in a future term as a way to make up an incomplete, as that implies that the student has more than a "minor requirement" outstanding, and should not have been given an I. Further, students are required to be registered for and pay for all classes that they are "taking."

Undergraduates

Assigned to Undergraduate Students Prior to Winter Term 2005

Incompletes assigned prior to winter term 2005 will remain on the academic record and cannot be removed.

Assigned to Undergraduate Students Beginning Winter Term 2005

Effective winter term 2005, undergraduate students have one calendar year to make up an incomplete mark assigned by a UO faculty member. Earlier deadlines may be set by the instructor, dean, or department head. Failure to make up the incomplete by the end of one calendar year will result in the mark of I automatically changing to a grade of F or N. Exception: Students approved to reserve credit for a graduate degree follow the graduate student policy for those courses.

For students graduating, removal of incompletes awarded must be submitted on DuckWeb no later than the Friday following exam week of the graduating term. Incompletes awarded will be automatically changed to a grade of F or N prior to conferral of the degree. Grade changes must be submitted no later than thirty days after the degree is awarded. Grades of F or N will remain on the academic record after the degree is awarded and cannot be removed.

Graduates

Graduate students must convert incompletes within one calendar year of the assignment of the incomplete. Students may request additional time for the removal of the incomplete by submitting a petition stating the course requirements that were not initially completed, with the instructor’s signature, to the dean of the Graduate School for review. This policy does not apply to incompletes routinely assigned to courses applying to the completion of research (601), thesis (503), dissertation (603), and terminal or master's projects (609, 709, AAAP 611, ARCH 619, BA 740, CRES 611, IARC 611, LA 699, and LT 611).

For students graduating, removal of incompletes awarded must be submitted on DuckWeb no later than the Friday following exam week of the graduating term. Grade changes must be submitted no later than thirty days after the degree is awarded. Incompletes will remain on the academic record after the degree is awarded and cannot be removed.