Student Records

Student Records Privacy Policy

Student records are protected by the Family Educational Rights and Privacy Act (FERPA), which governs the maintenance and release of information from those records.

Student Records Privacy Policy

Name, Address and Ethnicity Changes

Students may change their names on their official academic record by submitting a Name Change Request to the Registrar's Office. Current and former employees should contact the Payroll Office to have their names changed, even if the employee has a student record. Address changes can be made in DuckWeb.

Name, Address and Ethnicity Changes

Setting Your Online Directory Profile

Students can choose which items they would like to display in the UO Online Directory. Directory profile data elements include but are not limited to the following items:

Directory Item Included By Default?
Name
Yes
Mailing Address
No
Mailing State
No
Mailing Zipcode
No
Phone Number
Yes
E-mail address
Yes
Level (Undergraduate, Graduate, or Law)
Yes
Major
Yes

Choosing What to Display

Students who want to include the address information in the directory or suppress additional or all of the items from the online directory can do so by logging into DuckWeb. Click on Personal Menu > Online Directory Profile. Follow the instructions on that page. Note: the online directory is refreshed once each night, so any changes you make to your directory profile will take effect overnight.

Students who have filed a “Restriction of Directory Information” form at the Office of the Registrar cannot have an online directory listing, regardless of the settings they have selected in DuckWeb. The restriction overrides this profile feature. To remove a "Restriction of Directory Information," contact the Office of the Registrar in Oregon Hall. (See also: Directory Information Restriction.)

Students Who Are Also Staff

Students who are also staff (GTFs in particular) cannot select data elements for their Faculty/Staff online directory listing, only for their Student online directory listing.

Questions about the online Directory Profile can be directed to the Office of the Registrar.

Transfer Information

The University of Oregon accepts transfer credit from regionally accredited colleges and universities. Read more about transferring credits to the University of Oregon and how courses from other schools will transfer to the UO.

Enrollment Verification

To print verification of your enrollment at the UO, or your UO degree, log into DuckWeb and click on Student Menu > Print Enrollment Verification > National Student Clearinghouse.

Enrollment Verification

Changes to Academic Record After Graduation

All grade changes, removals of incompletes, and transfer work necessary for completion of degree requirements must be on file in the Office of the Registrar by the Friday following the end of the term of graduation. University of Oregon academic records are sealed thirty days after the conferral of a degree. After this date, changes to majors and minors, addition of departmental honors, removal of incompletes, grade changes, or other changes to an academic record cannot be made.

Changes to Academic Record After Graduation

Academic Standing and Class Standing

Academic standing is based on the term and cumulative UO GPA. Undergraduate class standing is determined by the total number of credits a student has earned, including UO coursework as well as any transfer work that has been processed.

Academic Standing and Class Standing

Student Accounts and Billing Information (Business Affairs)

Students can view all University of Oregon billing-related information, including payments and due dates, charges, refunds, direct deposits and much more at UO Business Affairs.

UO ID Card

The UO ID Card is your official identification card at the University of Oregon, whether you are student, faculty or staff. The UO ID number is a nine-digit number randomly generated and assigned at the time of first admission. Your UO ID number will be imprinted on your student ID card when it is issued by the Card Office.

UO ID Card

Privacy Considerations

UO ID numbers are releasable only to you when you come in person to the Office of the Registrar with a photo identification. Card holders providing a written release containing the following may also submit a request to the Office of the Registrar by mail or fax:

  1. What information is to be released
  2. To whom the information is to be released
  3. The purpose for which it is to be released
  4. Your signature and the date signed

Release of Education Records

Common Application

The UO does not accept applications from The Common Application, but will assist UO students who wish to send a Common Application to a participating institution. See: The Common Application.