Instructors of Record

It's important to know when to – and when not to – add GTFs and faculty as instructors in Banner. First, being listed as an instructor allows an individual access to FERPA protected information about students in a course, information that should only be available to an instructor with a legitimate educational need to know. Additionally, the list of instructors in Banner determines 1) who has the ability to assign and change grades and 2) who students will be asked to evaluate at the end of the term. Both of these processes are governed by faculty policy, and in the case of course evaluations, by state OARs. For these reasons, it is important to list instructors accurately. Please review the information below, and make any changes necessary to your courses currently in Banner through week 8 of the term.

Who should be listed as an instructor on a course?

Academic Affairs defines an instructor of a course as someone actively engaged in delivering course content and assessing students for a grade. An instructor or GTF must be directly involved in the delivery of instruction during class in order to be listed as an instructor for that course in Banner.

Some Common Situations, and How to Address Them

  • How should instructors/GTFs be listed on linked lab/discussion and lecture courses?
  • List only the GTF or instructor actually teaching the specific section of the course, on that section of the course.
  • Do not list any or all GTFs teaching labs/discussion sections on the related lecture, unless the GTFs are delivering instruction in the lecture itself.
  • Do not list an instructor of a lecture on related lab/discussion sections, unless the instructor is delivering instruction within those sections.
  • Do not list an instructor of a lecture on related lab/discussion sections in place of the GTFs actually teaching those sections, regardless of whether the instructor supervises the GTFs.
  • GTFs who deliver instruction must be listed as instructors on course sections. Instructors who do not deliver instruction in those sections must not be listed as instructors.
  • Some departments or programs have been listing the department or program head on all courses in that area. Do not list any individual on any course, unless that individual delivers instruction in that course section.
  • Professors occasionally ask that their GTFs be added as an instructor to a course, so that the GTF can enter grades for them. Under no circumstances should a GTF be added as an instructor for this purpose. To do so gives that GTF access to FERPA protected information, and violates university policy by allowing someone other than the professor of the course to enter grades. Professors are required to grade the courses they teach.

Evaluating Non-Teaching instructors or GTFs

There are currently no available options to evaluate non-teaching instructors or GTFs. These individuals should NOT be entered into Banner as instructors in a course, and should not be evaluated. GTFs who mentor, help students outside of class, participate in discussions, or meet with students during office hours are not considered to be delivering course content or assessing students for grades, and should not be added as instructors to a course.

Evaluating Using Alternate Methods

University policy prohibits instructors, programs, or departments from administering additional, optional, or alternative evaluations of their own, outside of the approved, online system. UO's current system is set up to assure that everyone adheres to university policy and state employment law. It is not acceptable to administer evaluations outside of the approved, university system, regardless of whether those evaluations are administered in an alternate online format or as paper evaluations passed out in class. Because of the related legal issues, violations of this policy must be referred to Academic Affairs 541-346-3081 for follow-up.

If have any questions please contact Academic and Classroom Scheduling at 541-346-3225 or sched@uoregon.edu.