Grading Tools for Departmental Admin Staff

The University of Oregon uses a model where duties and access are distributed across campus - academic departments are responsible for monitoring their grading and working with the Office of the Registrar in meeting grading deadlines. To that end, there are a number of reports and tools that are available to aid departmental partners. The information below is a guide to various grading tools in Banner, and the points in the term/year where it is expected that departmental staff will use them.

This guide is also available as a PDF download.

Report/Form When to Run What It's For
Missing Grades by Term/Dept Report (in SWREGRP) This report should be run during the grading period at least once for the current term, on the morning of the grading deadline. It is advisable to run additional times – you can start during finals week or at any point in the summer term. This report will show courses where the instructor marked the roster complete but did not grade everyone in the course. It is necessary to run this report again after the grading deadline (see separate entry below). Following up during the grading period, so the instructor can enter the earned grade, minimizes negative consequences for students.
Outstanding Rosters Report and Outstanding IS Grades Report (Both in SWREGRP) This report should be run during the grading period at least once for the current term, on the morning of the grading deadline. It is advisable to run additional times before this – you can start during finals week or at any point in the summer term. This will allow you to monitor grade entry for the department and determine which courses are at risk of missing the deadline, so that assistance can be given or a strategy for mitigating this can be planned. Both reports must be run – individualized study rosters cannot be “submitted” and will not appear on the Outstanding Rosters Report.
SSAGRDE This form can be used during the grading period. This form duplicates much of the information on the Outstanding Grade Reports (above) but allows you to perform more targeted queries.
Incompletes by Term/Dept Report (in SWREGRP) Run this report each term on the day after the final grading deadline. A report "by instructor" is also available. It is recommended that instructors/students file a contract with the department outlining missing work and deadlines. Unresolved I grades will revert to failing grades (UG level) or become permanent (GR level) after one year or upon graduation (see Incomplete Policy for full details).
Missing Grades by Term/Dept Report (in SWREGRP)

Run this report every term on the day after the final grading deadline. Run for the term which just ended, and for the previous 4 terms, at minimum.

Even if the report for a given term listed "none" previously, retroactive changes may have since been approved. A report "by instructor" is also available.

"X" grades indicate that the instructor did not complete grading. Xs are temporary placeholders and require prompt follow-up to record the earned grade. X grades can have various negative effects for students. Contact the Office of the Registrar if it is not clear what final grade is appropriate.
Grade Change Summary Report (in SWREGRP) Run this report at least once per year (larger departments may wish to run it more often). A report “by instructor” is also available. To review for unusual patterns of grade changes. Department heads should be informed of any anomalies, which can be discussed with the Office of the Registrar if necessary.

Step By Step Instructions

SSAGRDE

  1. Enter term in the top block of the form
  2. Page down into next block
  3. Enter at least one data element (typically Subject, but also CRN or Instructor ID number or N in submitted column)
  4. Run the query to return results.

SWREGRP

  1. Select the report desired from the list
  2. Enter data for the report in the parameter fields provided (i.e., term, department code, instructor UO ID number, etc)
  3. Click on "Options" then "Run Report" on the menu bar, or click on the "Run Report" button
  4. Reauthenticate if prompted (enter your Banner ID and password then click the "submit" button).

See also: