Resources
Contents
University of Oregon Directory Information Chart
Records defined as "Directory Information" may be released at any time without the express written permission of the student unless the student has filed a Restriction of Directory Information.
| DIRECTORY INFORMATION? | YES | NO |
|---|---|---|
| Student's full name |
X
|
|
| UO ID number |
X
|
|
| Personal Access Code (PAC) |
X
|
|
| Date of Birth |
X
|
|
| Gender |
X
|
|
| Ethnicity |
X
|
|
| Mailing address and telephone number |
X
|
|
| Permanent address and telephone number |
X
|
|
| All addresses and telephone numbers except Mailing and Permanent (e.g. Alternate Billing Address, Contact/Emergency Address, RO Diploma Address, etc.) |
X
|
|
| E-Mail Address |
X
|
|
| Parent names and/or addresses |
X
|
|
| Class level and academic major/minor |
X
|
|
| Dates of attendance |
X
|
|
| Fact that the student is or has been enrolled |
X
|
|
| Degrees, honors, certificates awarded |
X
|
|
| GPA or grades |
X
|
|
| Cumulative credit hours |
X
|
|
| Current term credits or class schedule (CRNs, meeting times, locations) |
X
|
|
| Full-time, half-time or less than half-time enrollment status |
X
|
|
| Information on academic standing (probation, disqualification, etc.) or whether student is eligible to return to school |
X
|
|
| Petitions to ARC or SRC |
X
|
|
| Whether student has applied for graduation |
X
|
|
| Unmet degree requirements for graduation |
X
|
|
| Accounts Receivable balance |
X
|
|
| Financial records of parents |
X
|
|
| Participation in official recognized activities |
X
|
|
| Student employment records |
X
|
|
| Psychiatric or psychological records |
X
|
|
| Copies of transcripts from other schools or colleges |
X
|
|
| Whether a graduate student has a GTF appointment and their teaching assignment |
X
|
Note: items marked as releasable will be provided to a third party upon request unless a Directory Information Restriction has been filed. (See section below.)
Student Records Privacy Quiz
University of Oregon Student Records Policy
Full text of the University of Oregon Student Records Policy
Forms and Other Resources
| Name | Description |
|---|---|
| Consent Form for Releasing Education Records | For students requesting the release of non-directory information. Other written formats are acceptable if they include:
|
| Consent Form for Courses Using Blogs | For faculty using blogs in courses, collect this form from each of your students. |
| Consent Form for Requesting References/Recommendations | For students requesting letters of reference or recommendation from University of Oregon faculty or staff members. |
| Code of Responsibility for Education Records | For departments to use when students/staff without access to systems are handling records. |
| Random Number Generator | Faculty and staff can use the Random Number Generator to generate code numbers for students enrolled in their classes. (Graded papers, exams, quizzes and other assignments are considered part of the student's education record, and must be returned to the student in a manner designed to maintain confidentiality.) |
| Consent Form for ePortfolio Participation | For faculty using ePortfolio, collect and retain this form from each of your students. |
| Banner form SWIFERP | A Banner form available to all Faculty and Staff with Banner access. If the student does not have a directory restriction, all information on this form is releasable to a third party with the exception of the student ID number. |
| Consent Forms for Photos and Videos | Use when taking photos and videos of students for use on the web and in print. Use either waiver when producing content involving students. |