Summer Course Scheduling Information

Summer 2018 Course Scheduling Information

The following information is posted to help departments prepare for the Summer class scheduling process. Please take time to carefully review this information. For questions, please call Academic & Classroom Scheduling at (541) 346-3225.

All colleges and departments must now enter summer courses directly into Banner, just like fall, winter, and spring term with the exception of self-support courses (see Self Support Courses section below for more information). All departments will be processing course scheduling changes directly in Banner. We have made some changes to Banner and added new web resources to assist you with your Banner data entry. Please review the below information and presentation in order to familiarize yourself with the summer scheduling process.

Data Entry Deadline: January 12, 2018

  • Nov 14, 1100-1200, 211 Oregon Hall
  • Nov 29, 1000-1100, 211 Oregon Hall (Rescheduled from Nov 22)
  • Dec 07, 1400-1500, 211 Oregon Hall
  • Dec 15, 0900-1000, 211 Oregon Hall

Summer Data Entry Presentation

To move through the presentation use the forward and back arrows.

Preparing Your Summer Class Schedule

Getting Started

Review all courses on the schedule by running the Course Edit Report SWREDIT or Schedule Proof Report SWREGRP in Banner. Course edit reports can only be accessed from the Options menu at the top of Banner form SQASECT for summer term. Mark changes, corrections, or cancellations directly on the course edit report or schedule proof. Make changes, corrections, or cancellations in Banner form SSASECT. Utilize the Part of Term Generator above to ensure that the correct part of term is selected for each new class. DuckWeb registration checks for time conflicts; exact dates of classes will be crucial in order for students to successfully register for your courses!


✔ Add “New” courses. In Banner by January 12, 2018
✔ Remember to include in Banner, under Scheduler Preferences any specific equipment needs your faculty may have for a given course.
✔ Enter department-controlled classrooms or lab rooms in Banner. If you are unsure of the assignment but you know you will not need a classroom from the general pool, list "TBA" for the room assignment.
✔ If you choose to restrict a course to a certain level of student (i.e.; Junior standing), add this restriction in SSARRES.
✔ Review your schedule proof report and update your department header information and your course footnotes. Submit any changes to
✔ Enter instructor assignments in SSADSCT; departments will be able to access this form through week 8 of summer term.

Course Fees

Review fees attached to individual sections of courses. Fees must be approved in the book of Special Fees, Fines, and Penalties, approved by the Office of Budget and Resource Planning. Course fees in the schedule may need to be adjusted because of new fees approved for the 2017-2018 academic year. You can find the Special Fees book at

Parts of Term Codes

The Office of the Registrar uses a course coding system for summer session which controls on-line registration deadlines and refund/withdrawal deadlines. The "part-of-term" code controls the length of time a student may register and process drops/adds/changes, tuition refunding and classroom assignments. Correctly setting the part of term codes and meeting dates is critical. Incorrect codes may cause registration problems that cannot be accommodated and seriously affect the refunding of tuition and fees. If you are using CMF’s and Course Edit Reports to communicate Summer courses your role in this process is to provide accurate course meeting dates on your Course Edit Reports. Academic & Classroom Scheduling will determine and input the corresponding part-of-term codes. If processing data entry in Banner, consult Summer Parts of Term to determine the correct part of term code for each course.

3 Course Sequence 12 Week Option

Departments planning to offer a 3 course sequence during the summer should adhere to a 4/4/4 model. Three courses, four weeks in length beginning in weeks 1 (part of term A4), 5 (part of term E4) and 9 (part of term I4). Sequential courses must end by week 12 of the term.

Self Support Courses

All self-support tuition course data entry including adds, changes, or cancellations MUST be submitted through Academic Extension. Please contact Academic Extension at (541) 346-4231 or to add any self-support courses(s).

Summer Final Examinations

Effective Summer term 2016 the Office of Academic Scheduling will no longer schedule final exams for courses offered in parts of term A8 and E4. All courses should plan to hold final exams during the last scheduled course meeting.

Scheduling Protocols

The scheduling protocols are in effect for the summer session; therefore courses must begin on the hour rather than the half-hour, and, for two-hour courses, must not cross the approved zone meeting times. Standard course beginning times are 8 am, 10 am, 12 noon, 2 pm, and 4 pm. If you have a specific request, please contact Academic and Classroom Scheduling at (541) 346-3225 or

More Resources

You may also view Summer 2018 information in the Class Schedule; navigate to any available term listed on the class schedule, then change the term in the “address bar” of your browser to 201704, press Enter, and then use the search functions.

Information including Course Maintenance Forms and the schedule production calendar are located on the Academic and Classroom Scheduling page.

Publication Deadlines

Summer schedule materials available to academic departments November 13
IDR/Cognos is available for Summer queries November 14
All course changes and data entry due back to Academic and Classroom Scheduling January 12
Final schedule proof is available for department review February 22
Deadline for submitting final corrections (minor corrections or changes only) March 7
Summer class schedule goes online March 9
Initial registration period May 7-11
Summer zero week classes begin June 18
Summer classes begin June 25
Summer classes end September 16

Event Classroom Requests

Academic event classroom requests can be made through Academic Scheduling beginning March 6, 2017. If you are planning a conference or event, you must first request the space through University Scheduling and Event Services (541-346-6000).