Incomplete Grade Request
Effective Fall 2022
A grade of "I" (Incomplete) represents an agreement between an instructor and a student to extend the deadline for coursework completion. Incompletes shall be granted when the instructor determines that the student meets all the following criteria. The student:
- has been making satisfactory progress on coursework as determined by the criteria in the syllabus;
- has been active in the course;
- is unable to complete a portion of the course requirements due to extenuating circumstances beyond their control that occurred after the last day to drop a class (End of Week 7 of Fall/Winter/Spring terms; variable dates for summer courses);
- is able to independently complete the remaining requirements without attending additional classes beyond the term or receiving additional instruction; and
- requests an Incomplete by the published deadline (the deadline for fall 2022 has expired)
If additional class attendance or instruction is required to complete course requirements, the instructor shall not issue an Incomplete.
Lack of engagement, poor performance, or a desire to repeat the course are unacceptable reasons for issuance of the “I” mark.
Instructors shall provide to the student access to course materials necessary to complete the missing work. The instructor can request access to the Canvas site for the course.
Incomplete grades can only be granted by instructors and instructors are under no obligation to grant students an incomplete grade if in their judgment the criteria stated above are not met.
An Incomplete shall not be recorded by the instructor unless a contract between the instructor and student has been completed and filed appropriately. The instructor will send a copy of the final contract to the student, the department, and the Office of the Registrar (firstname.lastname@example.org).
- The missing work indicated on the form must be completed by the earlier of:
- Grading deadline of the term the student applied to graduate, or
- Deadline stated on the Incomplete Request Form *can be extended at the discretion of the instructor, or
- The day grades are due one academic year later
The Incomplete Policy applies to all undergraduate and graduate courses. Read the full policy in the UO Catalog under Registration and Academic Policies; refer to the Grading Systems information.
Prior to Fall 2022
An incomplete may be issued when the quality of work is satisfactory, but some minor yet essential requirement has not been completed, for reasons acceptable to the instructor. Faculty and students should develop a contract outlining the requirements and specific deadlines for making up the incomplete. Contracts should be filed in the departmental office through which the course is taught.
Please note that it is not appropriate to direct a student to sit through the same class in a future term as a way to make up an incomplete, as that implies that the student has more than a "minor requirement" outstanding, and should not have been given an I. Further, students are required to be registered for and pay for all classes that they are taking.
Assigned to Undergraduate Students Beginning Winter Term 2005
Effective winter term 2005, undergraduate students have one calendar year to make up an incomplete mark assigned by a UO faculty member. Earlier deadlines may be set by the instructor, dean, or department head. Failure to make up the incomplete by the end of one calendar year will result in the mark of I automatically changing to a grade of F or N. Exception: Students approved to reserve credit for a graduate degree follow the graduate student policy for those courses.
For students graduating, removal of incompletes awarded must be submitted on DuckWeb no later than the Friday following exam week of the graduating term. Incompletes awarded will be automatically changed to a grade of F or N prior to conferral of the degree. Grade changes must be submitted no later than thirty days after the degree is awarded. Grades of F or N will remain on the academic record after the degree is awarded and cannot be removed.
Assigned to Undergraduate Students Prior to Winter Term 2005
Incompletes assigned prior to winter term 2005 will remain on the academic record and cannot be removed.
Graduate students must convert incompletes within one calendar year of the assignment of the incomplete. Students may request additional time for the removal of the incomplete by submitting a petition stating the course requirements that were not initially completed, with the instructor’s signature, to the dean of the Graduate School for review.
For students graduating, removal of incompletes awarded must be submitted on DuckWeb no later than the Friday following exam week of the graduating term. Grade changes must be submitted no later than thirty days after the degree is awarded. Incompletes will remain on the academic record after the degree is awarded and cannot be removed.