Education records are those records directly related to a student maintained by the university or by a party acting for the university. Students have some control of who accesses their education records. The UO will not release non-directory records unless given explicit permission by the student.
Student Consent to Release Education Records
A student may submit a consent to release education records to share information with family, sponsors, employers, or other parties.
Consent to Release Education Records
References or Recommendations from Faculty or Staff
Students who wish to have written or verbal references or recommendations from UO faculty or staff must do so in writing. Information about a student's academic or work performance is considered non-directory information and cannot be released without the signed, written consent of the student according to the University of Oregon Student Records Policy. Students can complete an authorization-to-release form when requesting references/recommendations.
Student Inspection and Review
A student may request to review their education records in writing by sending a written request with their full name, UO ID number, and the specific information about what they would like to review. Learn more about the process for inspecting records.
Legal Requirement
In some cases, the UO will be required to release education records when a law and/or court order requires the release without the student's consent.
Legitimate Educational Interest
University staff and faculty members performing instructional, supervisory, advisory, or administrative duties for the University may be considered to have a legitimate educational interest for access to student data for students for whom they are performing these functions.
Legitimate educational interest is case-specific, requiring documentation of the specific education records to be disclosed, the person(s) to whom records will be disclosed, the purpose(s) of disclosure, the period that records will be retained, and any additional, case-specific conditions. Records may not be subsequently redisclosed to any third party (e.g., other students, family members, university employees, or external entities). If you have questions, contact the Office of the Registrar for further guidance.
Public Health or Safety Emergencies
The University of Oregon may disclose information from students' education records during emergencies to protect the health or safety of the student or others.
School Officials
Some people have access to educational records because of their role as school officials. School officials may, for example, be university employees; a person or entity (including a government entity) who contracts with the University of Oregon (e.g. National Student Clearinghouse); a University of Oregon Board Member; or a student serving on an official committee or helping another school official with their duties.