Summer 2021 Course Scheduling Information

The following information is posted to help departments prepare for the Summer class scheduling process. Please take time to carefully review this information. For questions, please contact Academic & Classroom Scheduling by email ( or contact a team member via Teams.

All colleges and departments enter summer courses directly into Banner, just like fall, winter, and spring term with the exception of self-support courses (see Self Support Courses section below for more information). All departments will be processing course scheduling changes directly in Banner. We will be scheduling Banner data entry training in the weeks ahead to help you familiarize yourself with the summer scheduling process.

Data Entry Deadline: March 5, 2021

Trainings held via Teams. Send an email to with selected session.

  • Tuesday, January 5th, 10:00am - 11:00am
  • Wednesday, January 6th, 2:00pm-3:00pm
  • Thursday, January 7th, 10:00am - 11:00am
  • Monday, January 11th, 1:00pm - 2:00pm
  • Tuesday, January 12th, 9:00am - 10:00am

Summer Data Entry Presentation

To move through the presentation use the forward and back arrows.

Preparing Your Summer Class Schedule

Getting Started

Review all courses on the schedule by running the Course Edit Report SWREDIT or Schedule Proof Report SWREGRP in Banner. Course edit reports can only be accessed from the Options menu at the top of Banner form SQASECT for summer term. Mark changes, corrections, or cancellations directly on the course edit report or schedule proof. Make changes, corrections, or cancellations in Banner form SSASECT. Utilize the Part of Term Generator above to ensure that the correct part of term is selected for each new class. DuckWeb registration checks for time conflicts; exact dates of classes will be crucial in order for students to successfully register for your courses!


✔ Add “New” courses in Banner by February 5th, 2021 (This date is tentative.)

✔ We may not have a clear understanding until mid January, if we are able to return to our 'old' course times (ending at :20 and :50) and/or if we will be offering more in-person courses, or remote and web courses. Steps that you can take while that decision is being made are determining which classes will be taught and add and delete courses as needed, and gathering information to determine instructional methods. 
✔ Remember to include in Banner, any specific equipment needs your faculty may have for a given course.. These must be added using the SSATEXT Banner form. (go to the 'Related' dropdown to find this)
✔ Enter department-controlled classrooms or lab rooms in Banner. If you are unsure of the assignment but you know you will not need a classroom from the general pool, list "TBA" for the room assignment.
✔ If you choose to restrict a course to a certain level of student (i.e.; Junior standing), add this restriction in SSARRES.
✔ Review your schedule proof report and update your department header information and your course footnotes. Submit any changes to
✔ Enter instructor assignments in SSADSCT; departments will be able to access this form through week 8 of summer term.

Course Fees

Review fees attached to individual sections of courses. Fees must be approved in the book of Special Fees, Fines, and Penalties, approved by the Office of Budget and Resource Planning. Course fees in the schedule may need to be adjusted because of new fees approved for the 2020-21 academic year. You can find the Special Fees book at

Parts of Term Codes

The Office of the Registrar uses a course coding system for summer session which controls on-line registration deadlines and refund/withdrawal deadlines. The "part-of-term" code controls the length of time a student may register and process drops/adds/changes, tuition refunding and classroom assignments. Correctly setting the part of term codes and meeting dates is critical. Incorrect codes may cause registration problems that cannot be accommodated and seriously affect the refunding of tuition and fees. If you are using CMF’s and Course Edit Reports to communicate Summer courses your role in this process is to provide accurate course meeting dates on your Course Edit Reports. Academic & Classroom Scheduling will determine and input the corresponding part-of-term codes. If processing data entry in Banner, consult Summer Parts of Term to determine the correct part of term code for each course.

3 Course Sequence 12 Week Option

Departments planning to offer a 3 course sequence during the summer should adhere to a 4/4/4 model. Three courses, four weeks in length beginning in weeks 1 (part of term A4), 5 (part of term E4) and 9 (part of term I4). Sequential courses must end by week 12 of the term.

Self Support Courses

All self-support tuition course data entry including adds, changes, or cancellations MUST be submitted through Continuing and Professional Education. Please contact Continuing and Professional Education at (541) 346-4231 or to add any self-support courses(s).

Summer Final Examinations

The Office of Academic Scheduling does not schedule final exams for courses. All courses should plan to hold final exams during the last scheduled course meeting.

Scheduling Protocols

The scheduling protocols are in effect for the summer session; therefore courses must begin on the hour rather than the half-hour, and, for two-hour courses, must not cross the approved zone meeting times. Standard course beginning times are 8 am, 10 am, 12 noon, 2 pm, and 4 pm. If you have a specific request, please contact Academic and Classroom Scheduling at or reach out to a team member via Teams. (These zones are tentative and dependant on any COVID-19 requirements in place.)

More Resources

You may also view Summer 2021 information in the Class Schedule; navigate to any available term listed on the class schedule, then change the term in the “address bar” of your browser to 202004, press Enter, and then use the search functions.

Information including Course Maintenance Forms and the schedule production calendar are located on the Academic and Classroom Scheduling page.

Publication Deadlines

Summer schedule materials available to academic departments December 14
IDR/Cognos is available for Summer queries December 14
All course changes and data entry due back to Academic and Classroom Scheduling (Tentative) March 5
Final schedule proof is available for department review March 22
Deadline for submitting final corrections (minor corrections or changes only) March 29
Summer class schedule goes online April 2
Initial registration period May 3-7
Summer zero week classes begin June 14
Summer classes begin June 21
Summer classes end September 12

Event Classroom Requests

Academic event classroom requests can be made through Academic Scheduling beginning March 8th, 2021. If you are planning a conference or event, you must first request the space through University Scheduling and Event Services (541-346-6000).