Summer Course Scheduling Information
Summer 2022 Course Scheduling Information
The following information is posted to help departments prepare for the Summer class scheduling process. Please take time to carefully review this information. For questions, please contact Academic & Classroom Scheduling by email (firstname.lastname@example.org) or contact a team member via Teams.
All colleges and departments enter summer courses directly into CLSS, just like fall, winter, and spring term with the exception of self-support courses (see Self Support Courses section below for more information). All departments will be processing course scheduling changes directly in CLSS. See below for data entry trainings in the weeks ahead to help you familiarize yourself with the summer scheduling process.
Data Entry Deadline: February 14, 2022
CLSS Data Entry Training with Academic and Classroom Scheduling:
Trainings held via Teams. Send an email to email@example.com. with selected session.
- Tuesday, January 11th, 9:00am - 10:00am
- Wednesday, January 12th, 2:00pm-3:00pm
- Thursday, January 13th, 9:00am - 10:00am
- Wednesday, January 19th, 1:00pm - 2:00pm
Summer Data Entry Presentation
Preparing Your Summer Class Schedule
Summer 2022 classes will all need to be built in CLSS. Use the "Show Courses with No Sections" box to show all available course numbers for your unit.
- Add sections in CLSS by February 14th, 2022.
- If your class has specific equipment needs, select appropriate room attributes in CLSS.
- Enter department-controlled classrooms or lab rooms in CLSS. If you are unsure of the assignment but you know you will not need a classroom from the general pool, list TBA for the room assignment.
- If you choose to restrict a course to a certain level of student (i.e.; Junior standing), add this restriction in CLSS.
- Once your schedule is validated, review your schedule proof report and update your department header information and your course footnotes. Submit any changes to firstname.lastname@example.org.
- Once your schedule is validated, schedule data will also be available in Cognos Class Schedules By Department report
Review fees attached to individual sections of courses. Fees must be approved in the book of Special Fees, Fines, and Penalties, approved by the Office of Budget and Resource Planning. Course fees in the schedule may need to be adjusted because of new fees approved for the 2021-22 academic year. You can find the Special Fees book at https://brp.uoregon.edu/content/Course-Fees.
Parts of Term Codes
The Office of the Registrar uses a course coding system for summer session which controls on-line registration deadlines and refund/withdrawal deadlines. The part-of-term code controls the length of time a student may register and process drops/adds/changes, tuition refunding and classroom assignments. Correctly setting the part of term codes and meeting dates is critical. Incorrect codes may cause registration problems that cannot be accommodated and seriously affect the refunding of tuition and fees. Part of term codes can be seen in CLSS with their corresponding start and end dates. Select the part of term whose date begins on or just before the class begins, and whose end date is closest to, but after, the last meeting date of the class.
3 Course Sequence 12 Week Option
Departments planning to offer a 3 course sequence during the summer should adhere to a 4/4/4 model. Three courses, four weeks in length beginning in weeks 1 (part of term A4), 5 (part of term E4) and 9 (part of term I4). Sequential courses must end by week 12 of the term.
Individualized/Independent Study Courses
Individualized or Independent Study sections that span the full summer term should use the part of term IS. For Individualized Study sections, make sure the instructor of STAFF is selected in CLSS.
Self Support Courses
All self-support tuition course data entry including adds, changes, or cancellations MUST be submitted through Continuing and Professional Education. Please contact Continuing and Professional Education at (541) 346-4231 or email@example.com to add any self-support courses(s).
Summer Final Examinations
Academic Scheduling does not schedule final exams for summer classes. All classes should plan to hold final exams during the last scheduled class meeting.
The scheduling protocols are in effect for the summer session; therefore courses must begin on the hour rather than the half-hour, and, for two-hour courses, must not cross the approved zone meeting times. Standard course beginning times are 8 am, 10 am, 12 noon, 2 pm, and 4 pm. If you have a specific request, please contact Academic and Classroom Scheduling at firstname.lastname@example.org or reach out to a team member via Teams.
You may also view Summer 2022 information in the Class Schedule; navigate to any available term listed on the class schedule, then change the term in the “address bar” of your browser to 202104, press Enter, and then use the search functions.
Event Classroom Requests
Academic event classroom requests can be made through Academic Scheduling beginning March 7th, 2022. If you are planning a conference or event, you must first request the space through University Scheduling and Event Services (541-346-6000). Residental Hall classrooms (GSH, LLC, Straub 151 and 154) are not available for summer reservations.