Grading Reports

The University of Oregon uses a model where duties and access are distributed across campus. Academic departments are responsible for monitoring their grading and working with the Office of the Registrar in meeting grading deadlines.

To that end, there are several reports and tools available to aid departmental partners. The information below is a guide to various grading tools in Banner, and the points in the term when it is expected that departmental staff will use them.

Missing Grades by Term or Department Report (in SWREGRP)

When to run:

  • This report can be run multiple times during the grading period, i.e. summer term.
  • Critical Dates: The morning of the grading deadline and days after grading deadline.

What it's for:

  • Roster submitted but at least one student’s grade was not entered.
  • Follow up during the grading period, so the instructor can enter the earned grade, minimizes negative consequences for students.
  • Run this report again after the grading deadline.

Outstanding Rosters Report and Outstanding IS Grades Report (in SWREGRP)

When to run:

  • Run during the grading period.
  • Run on the morning of the grading deadline.
  • Run at any point in the summer term.

What it’s for:

  • Monitor grade entry for the department and determine which courses are at risk of missing the deadline. Provide assistance or connect the instructor with a senior instructor or department head to develop a strategy for mitigating missing the grading deadline.
  • Both reports must be run – individualized study rosters cannot be “submitted” and will not appear on the Outstanding Rosters Report.

Incompletes by Term/Dept Report (in SWREGRP)

Run this report the day after the grading deadline. A report "by instructor" is also available.

Instructors or students must file an incomplete form with the department outlining missing work, deadline, default grade, and alternate point of contact.

Missing Grades by Term/Dept Report (in SWREGRP)

Run this report the day after the grading deadline. Run for the term which just ended, and for the previous 4 terms, at minimum.

Even if the report for a given term listed "none" previously, retroactive changes may have since been approved. A report "by instructor" is also available.

"X" grades indicate that the instructor did not complete grading. X grades are temporary placeholders and require prompt follow-up to record the earned grade. X grades can have various negative effects for students. Contact grading@uoregon.edu with questions.

Grade Change Summary Report (in SWREGRP)

Run this report at least once per year. Larger departments may wish to run it more often. A report “by instructor” is also available.

Review this report for unusual patterns of grade changes. Department heads should be informed of any anomalies, which can be discussed with the Office of the Registrar if necessary.

SWREGRP Report Instructions

  1. Select the report desired from the list.
  2. Enter data for the report in the parameter fields provided, i.e. term, department code, instructor UO ID number.
  3. Select Options then Run Report on the menu bar or Run Report.
  4. Reauthenticate if prompted.

SSAGRDE Report Instructions

This form duplicates much of the information on the Outstanding Grade Reports (above) but allows you to perform more targeted queries. Use this banner screen during the grading period.

  1. Enter term.
  2. Enter at least one data element in the next block, i.e. Subject, CRN, Instructor ID number, or N in submitted column.
  3. Run the query to return results.
  4. Use the Export option under Tools to download a spreadsheet.