Supplementary Grade Report Form

Instructors should first attempt to make grade changes on DuckWeb. Generally, official grades may be changed in DuckWeb for up to one year after the end of the term in which the class was taught, with some exceptions (see below). If DuckWeb will not allow a grade change, complete the online form below to initiate the Supplementary Grade Report (SGR). A copy of the form is automatically sent to the person submitting the form and to the department head or dean email address.

Grades cannot be changed online or via SGR once thirty days have passed after the conferral of the degree – the transcript is sealed.

Submitted grades must conform to options that would have been available to the instructor via the roster in DuckWeb. If another grade is desired, contact the Office of the Registrar for possible alternatives.

Include the following when submitting the SGR and reduce the necessity for additional required clarification.

  • Confirm whether the student completed all required work for the course and level.
  • State the date the work was completed (month and year minimum).
  • Include the reason the grade was not able to be updated in DuckWeb (over 1 yr, instructor no longer at UO or off-contract, etc.).

Examples of grade changes that instructors cannot submit:

  • W grades (these are recorded if the student initiates a withdrawal OR is approved via petition for withdrawal from the course)
  • If the student registered for the course to be graded, the grade cannot be changed to P or N (or vice versa)

Department Head Approval

The department head or dean's approval is required in these situations:

  • The course is from a term which ended over a year ago
  • The instructor of record does not currently have an active contract with UO
  • The instructor of record is unavailable to make the change on DuckWeb
  • For grade changes under unusual circumstances, as advised by the Office of the Registrar

If the instructor of record is the department head, the dean (or academically relevant associate dean) of the school/college that the department falls under must provide approval.