Grades: Frequently Asked Questions
What kind of computer do I need to do online grade rosters?
You may use a PC or Mac, a desktop or a laptop, and any operating system (Windows, NT, even Linux). You may access online rosters from on campus in offices or computer labs, from your home, or from anywhere in the world. Minimally, you need an internet connection, Netscape or Internet Explorer version 4.x or higher, and your web browser must be set to accept cookies.
When are online grade rosters available?
Grade rosters for fall, winter, and spring terms are available beginning the Thursday prior to finals week. Summer term grade rosters are available beginning the first day of summer term.
Fall term and spring term grades are due Tuesday noon following finals week. Winter term grades are due Monday noon following finals week. (These are the same timelines as in past years.) Summer term grades are due Tuesday noon following the end of your course. Final grade processing occurs at the end of the 11-week session.
Is DuckWeb ever not available?
Yes. Due to scheduled system maintenance and back-ups, DuckWeb is not available on Friday evenings from 7-11 p.m.
I can't see one of my CRNs on my list. What's wrong?
First be sure that you have selected the correct term or semester from the drop down box. For example, "Fall 2009" refers to Fall term 2009, while "Fall 2009 Law" refers to the Law school Fall semester. Secondly, you need to be listed as the instructor of record for each course you are teaching. Contact your department office if you still can’t see your CRN; you are most like not listed as the instructor of record; your departmental staff can help you.
Will my work be saved if I have to log off?
Yes, but remember to click on the "Save Grade Changes" button at the bottom of the page before exiting. When you log on the next time, the grades you previously entered will be displayed (and can be changed further). Should your computer fail, the most work you could possibly lose is twenty grades (the maximum number of grades on a page).
Can someone else enter my grades for me?
Only instructors of record have access to grade rosters. It is not appropriate for you to share your PAC with anyone else, including department staff, for the purpose of entering grades.
When will my students see their grades on DuckWeb?
Beginning at 4:30 on the Monday of finals week for fall, winter, and spring terms, the Registrar's Office will process grades twice daily, at 7:30 a.m. and 4:30 p.m. All grade rosters submitted by faculty up to that point will be loaded to student records and available to students via their DuckWeb accounts. Final posting of fall term and spring term grades will occur Tuesday night following finals week. Final posting of winter term grades will occur Monday night following finals week.
Summer term grades are processed daily beginning the first day of summer term. All grade rosters submitted by faculty up to that point will be loaded to student records and available to students via their DuckWeb accounts. Final posting of summer term grades will occur Tuesday night following the eleventh week of summer term.
I am team teaching a course with another faculty member, who has access to the online grade roster?
As long as both faculty members are recorded as instructor of record for the CRN, both will have access to the online grade roster. The same is true for multiple faculty members teaching one CRN. Faculty members team teaching should coordinate grading to ensure each student receives a grade and that the completed roster is submitted on time.
I have a large lecture with discussion/lab sections, what are my options?
Faculty with large lectures/discussions have the option of viewing and grading their rosters two ways: 1) by a single lecture list or 2) by individual discussion/lab sections. GTFs who are the instructor of record for discussion sections have access to only their discussion section(s) and can enter grades for students in their sections should the faculty member desire. However, discussion sections do not display the "Submit Completed Roster" button. Therefore, the faculty member will need to log into the lecture CRN and click on "Submit Completed Roster" once all grades have been entered, and then complete the grade submission process.
How do I grade thesis and/or dissertation (503/603)?
Students making satisfactory progress in thesis or dissertation (503/603), research (601), and terminal or master’s projects (609, 709, AAAP 611, ARCH 619, BA 740, CRES 611, IARC 611, LA 699 and LT 611) should be given a “P” instead of an “I”. When a student signs up for credits, there should be an expectation of what will be completed in that term even if the thesis, dissertation, research or project is not completed, and that work should be evaluated against those expectations. Available grades for these courses are: “P” (Pass), “N” (No Pass), or “I” (Incomplete) as defined below:
- “P” (Pass) = Student has made appropriate progress during the term toward completing the work corresponding to the number of credits for which the student registered.
- “N” (No Pass) = Student has failed to submit work of acceptable quality or is otherwise not making adequate progress toward completing the work for that term.
- “I” (Incomplete) = Used when the quality of work is satisfactory, but some minor yet essential requirement has not been completed in the timeframe expected.
Choose the appropriate grade for each student and click on "Save Grade Changes." The roster will display only the names of advisees that the faculty member has been assigned to grade by the department.
Note: There is no "Submit Completed Roster" button for individualized study 503/603 CRNs. Grades recorded by faculty for these courses will be submitted by the Registrar's Office (and available to students) at the time of the final posting of grades.
I have students doing individualized study, i.e., research, reading and conference, practicum, or internships, how does that work?
Online rosters will appear for each faculty member with students enrolled in individualized study CRNs. Faculty will only see the names of the students he/she is supervising. The drop down menu for each student will show the possible grades for each student. Enter a grade for each student and click on "Save Grade Changes."
Note: There is no "Submit Completed Roster" button for individualized study CRNs. Grades recorded by faculty for these courses will be submitted by the Registrar's Office (and available to students) at the time of the final posting of grades.
Where can I see the original grades I entered during the grading term and where can I see the current grades I have given?
The grades you entered during the grade processing period will show on your Class List in DuckWeb. The Class List is meant to be a record of the grades as originally given, and serves as the "carbon copy" of the submitted grade roster (much like the carbon copy from the old "bubble sheets").
The Supplemental Grade Roster in DuckWeb will reflect any grade changes you have processed on DuckWeb and any grade changes that have been processed for you by staff in the Registrar's Office. The Supplemental Grade Roster will show all grades of all students in the class as currently posted.
Courses with Lab/Discussion Sections
The Instructor(s) of record for a large-group lecture section with lab or discussion groups are responsible for submitting all student grades through DuckWeb. Each lab/discussion instructor may enter and save grades for their respective section to assist the lecture instructor(s). Grades entered on lab/discussion rosters will feed through to the lecture roster. The instructor(s) of record for the lecture can then submit those grades as reported, or change them before submitting.
What happened to the Y grade?
The Y grade is discontinued as of Fall 2017. For registered students who did not attend or participate, an F or N grade should be recorded in Duckweb, and a new "non-attendance" box should be checked. Do not check the box if the student attended or participated in any portion of the course. Enter a Last Date of Attendance (LDA) instead.